FRRO_FRO_ Rules_India_Visa_Immigration

Some Essential Things You Need to Know About FRRO Rules in India – by Preeti Roongta – Founder – Lexagent Expat Relocations

A key responsibility of Foreign Nationals who wish to reside long-term in India (typically that exceeds more than 180 days) is to visit the FRRO (Foreign Regional Registration Office) within the first 14 days of their arrival in India. It is the FRRO that has the role of regulating their legal stay in India. To that extent, the FRRO manages all the tasks related to foreigners residing in India. This may include issuing residence permits, converting specific kinds of visas, and addressing matters related to visa extensions related to foreigners. In short, FRRO deals with all the legal formalities that need to be completed by the foreigners intending to stay long term.

Bureaucratic processes in India have the reputation of being lengthy and cumbersome and involving long waiting times. Automation and IT are being deployed to ease these concerns but, for expats and the companies that employ them, it pays to stay informed and to understand the FRRO rules well to avoid frustration and hassles.

What is FRRO and what are its registration requirements?

FRRO is the primary agency which deals with the registration, departure, arrival, and movement of foreign nationals who wish to reside long term in India. This applies to foreigners visiting India on a student visa, business visa, employment visa or research visa. The FRRO is also responsible for the grant of extension of stay in India, if required.

The FRRO offices in India have a presence across most major Indian cities such as Delhi, Mumbai, Kolkata, Bengaluru, Chennai, Amritsar, Hyderabad, Trivandrum, Cochin, Goa, Calicut, Lucknow. They also function with the District Superintendents of Police located across all other districts. There are 13 FRRO’s and 674 FRO’s in India.

Foreign registration is necessary for all the foreigners arriving in India on a visa which extends to more than 6 months, except for certain exempted categories. Registration is required only once at the time of usage of the visa, irrespective of the times the foreigner exits or arrives again using a multiple entry visa.

The registration requirements at FRRO are as follows:

  • Foreign nationals including those with Indian origin who are visiting India long-term and intend to stay for more than 180 days on a Student Visa, Medical Visa, Business, Employment and Research visa need to register themselves with the FRRO. The requirement is to register within 14 days from the date of arrival at a registered FRRO/FRO office.
  • Foreigners below the age of 16 years(minors) need to report in person or via an authorized representative at the registered FRRO office in a specific location. No registration is required for children under the age of 16 years. *This regulation is applicable in select cities only.
  • Registration may also be required in cases where it is specifically mentioned as- “registration required”

Here are some top FRRO rules to keep in mind for foreigners living long-term in India

  1. Prepare a checklist of all the documents required

You must carry your original passport which contains the visa stamped by the authorized officers, a photocopy of the passport and the original visa, four photographs, and details about your residence in India. A copy of the marriage certificate may be required for those seeking an extension on the grounds of their spouse being an Indian national.

For students a bonafide certificate from the University or Institute may also be required. For employment or business visa, an undertaking from the respective Indian company may have to be produced for FRRO registration. For those involved in joint ventures, a copy of the approval from the Government of India must be provided to the FRRO. In case of an employment visa involving contracts or agreements, a copy of the approval from RBI will be necessary.

  1. Registration officers will provide the Registration Certificate / Residential Permit (RC/RP)

As a foreigner, once you apply for the Registration, the resulting certificate is called the Registration Certificate or Residential Permit. This is most often valid until your visa validity, or 1 year, whichever is shorter. This RC/RP is your valid address in India and can be used to open Bank accounts, Apply AADHAAR Card, Apply PAN Card etc.

  1. Seeking exemption from registration

There are specific categories which may be exempt for registration such as US nationals who are on a 10-year business or tourist visa and their continuous stay does not exceed more than 6 months in India.

-Foreigners with 5 year tourist visas who are engaged in tourism and who visit India frequently for extended periods of time, and whose visa states that, “continuous stay must not exceed more than 6 months”

  1. Restrictions in certain circumstances

If you are a foreigner coming from yellow fever countries, then you may be required to produce a vaccination certificate from a valid medical authority. You are allowed to visit restricted or prohibited areas by securing a valid permit as visa alone may not be adequate to visit these places. For Ex: North East India, Military and Cantonment Areas.

  1. Online services are now available

A new online system has been recently introduced. This enables foreigners to apply online using an e-FRRO application and to then avail of all the services through e-mail or by post, without the need for an in-person appearance at the FRRO. These are currently available only at 13 FRRO’s. This is much simpler as you can gain access to a portfolio of 27 visa and immigration-related services during your stay in India. The e-FRRO scheme has been operating successfully since February 2018, after it was initially launched in Bengaluru, Mumbai, Chennai and Mumbai. It has since been introduced in other Indian cities as well.

Like most countries, the government rules and regulations may appear to be complex and cumbersome, but with the right guidance, they can prove to be easier to navigate. Remember that the respective government departments are the final arbitrators of all the laws and rules, but we hope this information helps you as you engage with those authorities.

Lexagent Expat Relocations (www.lexagent.net) has helped thousands of expats, hundreds of Multi-national companies and several Chambers of Commerce and Industry to assist, educate, help with the maze of paperwork and dealing with the FRRO’s and FRO’s all across India. Write to us at info@lexagent.net if you want more information on this complex subject.

Culture In India, Cultural Assimilation, Expats Club in India,

The Why & How of Cultural Assimilation for Your Expat Employees

Business is going global rapidly. Companies are leaving no stone unturned to be the best in their industry. And, to be the best, companies need to employ the best talent, local as well as international. Sure enough, international talent has become an important part of the strategy of the modern business enterprise.

International talent, is by definition, likely to be more senior, potentially more valuable, and almost certainly more expensive for the company. It follows that these valued international employees need to settle well into their new surroundings for them to feel happy and to perform their duties up to their maximum potential. This is where cultural assimilation can play a vital role in helping these expats adapt to their new circumstances and role.

Living and working in a new country and surroundings presents employees with significant challenges even outside their new workplace. It is important for the international employees to understand the foreign culture and ways of the host country. The better they assimilate the foreign culture the sooner they will ease into their new life. Initially, many expats go through the so-called ‘Honeymoon’ phase where they are excited about coming to a new country and experiencing the new culture. Others go through a “Culture Shock” phase where the sheer newness of everything threatens to overwhelm them. The crucial part comes after this initial phase, where many of the expats start feeling homesick and missing their earlier lives. This period is the make or break period, as it determines whether or not the international employee be wanting to give up and move back to the home country or stick through.

The company and its Human Resource management group must take necessary steps to support the expat employees during this phase. There are various things that can be done to support expats with culture assimilation:

  1. Initial training:

Companies should sensitise their expat employees with training as they get started with their new job. They should be given an introduction to the new culture that they are going to be a part of. Communication is key here. Clear, detailed, and strictly relevant, information will allow the expat to understand the scenario in the host country and will allow him/her to prepare mentally accordingly. Climate, language, traditions, lifestyle, and security are some of the important factors that affect expats while settling in. The company should make sure that relevant information is communicated to the freshly-minted expat.

It is also very important for an expat to understand the prevailing social norms regarding public behaviour, etiquette, and even acceptable dress-codes. Understanding and following such traditions and values are important on the road to adjusting to the new culture. The expats should share that information with their family members, with whom they have moved to this new country.

  1. Festivals:

Whether it be Diwali and Holi in India, Christmas in most countries, or St. Patrick’s Day in Ireland, festivals have always formed an integral part of any nation’s culture. This offers an opportunity for HR Depts to take the initiative and help their expats understand and participate in the host country’s festivals to blend in with the culture. Fun group activities aligned with the theme of the concerned festival where the expats can dip into the festivities along with their local colleagues will help them feel a part of the celebrations.

  1. Expat clubs and communities:

Even if it is outside the workplace, it is very important that expats meet other expats so that they can share their experiences and support each other through the cultural assimilation phase in the new country. Companies can seek out appropriate forums like the Pune Expat Club. They could introduce their international employees to these communities in and around the city. These are the platforms where not only the expats, but also their families can get together with other expat families and build a fulfilling social life.

  1. Company outings:

Employees look forward to a break from the routine, so that they can sit back, relax and rejuvenate, even as they get work done. Company outings can be used as a platform to help expats and their families understand the lifestyle of the people in the host country. Company could plan off-sites and occasions in such a way that their international employees along with their respective families bond with the other local employees. The more the time the expats spend with the locals and their families, the better they’ll understand the lifestyle that the locals lead and the easier it will be for them to blend in.

  1. Expat’s family:

It is often true that more than the expat, their family suffers the most due to culture differences. The expat has the preoccupation of work but the other members of the family especially children have to start their life from scratch. The company should make an effort to ensure that the needs of these children are taken care off. This includes providing advice and help in finding and securing admission for them in an appropriate educational. This is the most critical element in ensuring the children settle comfortably into their new surroundings. The right choice of educational institution will go a long way in organizing not only the schooling, but also the hobbies and playtime of these young expats.

Thus, in conclusion, cultural assimilation plays a vital part in the happiness and performance of an expat. It’s fair to say that the performance of your international employee directly depends on how well they settle into their new surroundings. That being so, the company must take active steps to help these international employees understand and blend in with the new culture. You must support the international employees during the adjustment period and welcome them with utmost warmth -they could well be your most valuable employees after all.

 

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